Big River Race Conditions of Entry

Guildford Lions Club

Charity Raft Race

Saturday 2nd July 2022

CONDITIONS OF ENTRY

(Guidance, Rules & Requirements)

This year’s theme for crew and raft decoration is

Jubilee and Environment

THE RAFT RACE IS A FUNDRAISING EVENT FOR THE GUILDFORD LIONS CLUB (CIO) FOR THE BENEFIT OF PEOPLE IN NEED AND WORTHY AND CHARITABLE CAUSES IN OUR LOCAL COMMUNITY. THE OBJECTIVE OF THE DAY IS TO HAVE FUN AND TO RAISE LOTS OF MONEY FOR THOSE CAUSES!

PLEASE PLAY YOUR PART

These conditions of entry include the guidance and rules of the Guildford Lions Club. You should also read the conditions and technical requirements of the River Wey Navigation authority.

1. Introduction

These rules and guidance are to ensure safety and fair play for all and for your team’s personal safety. They will be strictly enforced. Please remember that any water activity can be dangerous and that whilst every effort will be made to provide rescue facilities, the eventual responsibility for your own safety will rest with each Rafter.

Neither Guildford Lions Club, the River Wey Navigations, or Guildford Borough Council can, or will, accept any responsibility for any loss or damage to persons or property howsoever caused. All entries are accepted on the clear understanding that each person is wholly responsible for his/her own actions and takes part in the event at entirely their own risk.

Trophies are awarded for 1st place in each class. The Mayor also presents trophies to the Best Presented Raft and Crew, and for Sportsmanship. The trophies are for presentational purposes only and are not to be retained. Trophy winners will be awarded plaques which can be retained and a photograph of your presentation can be provided on request.

2. Sponsorship

  • Each crew member is expected to raise a minimum of £50 in sponsorship.

  • Sponsorship forms will be sent to all participants, a summary of which should be declared at the start of the event and will commit the principal contact to produce those sums, or better, to the Lions Club as soon as possible and not later than 1st September after the event.

  • The sponsorship form provides the opportunity for Gift aid using the Lions Charity Status.

  • Alternatively you may wish to set up online sponsorship. We have set up a Just Giving page (Guildford Lions Raft Race 2022) that you can invite your sponsors to use. You can set up your own fund-raising page there linked directly to ours. PLEASE ENCOURAGE YOUR SIUPPORTERS TO QUOTE YOUR RAFT NUMBER OR YOUR NAME WHEN MAKING THEIR DONATIONS VIA JUST GIVING AND TO SIGN UP FOR GIFT AID.

  • Should you wish to also raise money for a designated charity please discuss with us as soon as possible ahead of the event (Contact 01483 826303 or at guildfordlionsraft@gmail.com)

3. Important Rules

  1. All crews must sign on at the reception table before the start and crew captains must sign their raft off at the finish.

  1. Competitors must not dive or jump into the river as the depth of water will vary and sharp or solid objects may be concealed out of sight on the riverbed. Serious injury may result if you fail to comply with this instruction

  1. EGGS OR HARD OBJECTS MUST NOT BE CARRIED ON RAFTS OR THROWN AS MISSILES – injury could arise and any incidents of this nature have to be reported to the Police

  1. Buckets or water guns carried on rafts must not be used to throw water at spectators or at the Mayor’s launch.

  1. Any unruliness, unnecessary boisterousness or other acts endangering the public or other crews before or during the race will result in disqualification.

  1. Costumes should accord with the published theme of the event and be decent and appropriate for a public event.

  1. Alcohol must not be carried on rafts

  1. Competitors are reminded that Town Centre by-laws relating to drink apply at Millmead so you are advised not to consume alcohol before the race.

  1. Any injuries, however minor, must be reported to the First Aid staff at the start or finish. Any symptoms of illness after the event should be reported to your doctor.

  1. The river is open to other traffic, so try to keep to Starboard (the right of the river).

4. Competitors Safety Instructions

  1. All competitors must be able to swim at least 50 metres fully clothed

  1. All competitors should wear life jackets in the interest of their own safety

  1. All youth competitors aged under 16 years MUST

  • produce parent/guardian written consent before the start of the Race;

  • wear approved buoyancy aids or life jackets at all times (It is possible to borrow buoyancy Aids but this must be pre-arranged with the race organisers)

  1. All competitors are required to wear suitable protective footwear.

  1. Team Captains are responsible for the behaviour of their crew, both on the bank and on water.

  1. The organisers reserve the right to disqualify any crew who behaves in such a manner as to constitute a threat to the safety of others or is disruptive prior to the start.

  1. The instructions of any official from the Lions Club, Wey Navigation, Sea Cadets, the Ambulance Service, Police or any other authorised body must be heeded in order to ensure maximum safety to all crews and spectators.

  1. Any changes to the Team list shall be notified before the start of the race.

Failure to comply with Safety Instructions and Rules will result in disqualification of the Team

5. Construction

  • The following are in addition to the River Wey Navigation Authority’s “Technical Requirements for non-powered craft in raft or craft events”. A copy of which are appended to this document and are also available at www.guildfordlions.com.
  • Any mast and sail should not exceed 2 metres above the water line.
  • The raft may be propelled by a paddle (not double ended), rudder, pole or direct drive paddle wheel with no mechanical advantage.
  • All rafts must be capable of being carried, launched, paddled and recovered from the water (even if sunk) by the crew itself. There will be no additional support available from the organisers or its agents.

Each raft must clearly display its designated Raft Number (300mm high) so that it can be viewed from either side of the river. This number will be allocated upon receipt of the entry fee together with the signed entry form confirming the acceptance of these Rules and Regulations and future payment of the sponsorship money to the Guildford Lions Club (CIO).

THE FOLLOWING ARE NOT ALLOWED IN THE CONSTRUCTION IN ANY OF THE RAFT CLASSES:

  • Any proprietary canoe or boat hulls or proprietary boat parts.

  • Foamed polystyrene or any other foamed plastic material that is likely to break up and enter the river, unless encased in plastic or other suitable material or any material of a toxic nature liable to pollute the river.

  • Oars, rowlocks and any form of fixed rowing station. (Rafts must be polled or paddled without any attachment to the hull – except paddle-wheels entered in the “human mechanical propulsion” class).

  • Any form of purely mechanical propulsion with the exception of those entered into Human Mechanical Propulsion class.

  • Towing from the bank.

  • No sharp edges, burrs, spikes or any protrusion likely to cause injury to any competitor, spectator or property.

In addition to the raft Classes there will be events for Canadian canoes, Bell boats, Rowing boats and paddle boards with start times being based on numbers and types of entries