HOW WE USE YOUR INFORMATION
This privacy notice tells you what to expect when Guildford Lions Club collects personal information. It applies to information we collect about; visitors to our websites, people who use our services, eg who subscribe to our newsletter, or events mailing list or request a publication from us.
VISITORS TO OUR WEBSITE
When someone visits https://www.guildfordlions.com we use a third party service, Google Analytics, to collect standard internet log information and details of visitor behaviour patterns. We do this to find out things such as the number of visitors to the various parts of the site. This information is only processed in a way which does not identify anyone. We do not make, and do not allow Google to make, any attempt to find out the identities of those visiting our website. If we do want to collect personally identifiable information through our website, we will be up front about this. We will make it clear when we collect personal information and will explain what we intend to do with it.
Our cookies are used to collect information about how visitors use our website. We use the information to compile reports and to help us improve the website. The cookies collect information in an anonymous form, including the number of visitors to the website and blog, where visitors have come to the website from and the pages they visited. Read Google’s overview of privacy and
DATA PROCESSING AND RETENTION
If Guildford Lions Club collects your data for the purpose of keeping you informed of any events or activity, we will seek your consent to hold your records for this purpose. We will try to be open and clear about the use of your data.
You have the right to opt out of any mailings at any time, and to have your data removed from our records unless we are obliged by legislation to retain it.
PEOPLE WHO CONTACT US BY SOCIAL MEDIA
If you send us a private or direct message via social media the message will be stored in Facebook Messenger. It will not be shared with any other organisations.
PEOPLE WHO EMAIL US
You should be aware that any emails we send or receive may not be protected in transit.
We will also monitor any emails sent to us, including file attachments, for viruses or malicious software. Please be aware that you have a responsibility to ensure that any email you send is within the bounds of the law.
Under the Data Protection Act 1998 and the new GDPR regulations, you have rights as an individual which you can exercise in relation to the information we hold about you. You can read more about these rights here – how is my information handled
COMPLAINTS OR QUERIES
Guildford Lions Club tries to meet the highest standards when collecting and using personal information. For this reason, we take any complaints we receive about this very seriously. We encourage people to bring it to our attention if they think that our collection or use of information is unfair, misleading or inappropriate. We would also welcome any suggestions for improving our procedures.
This privacy notice was drafted with brevity and clarity in mind. It does not provide exhaustive detail of all aspects of Guildford Lions Club collection and use of personal information. However, we are happy to provide any additional information or explanation needed. Any requests for this should be sent to the address below.
If you want to make a complaint about the way we have processed your personal information, you can contact us, as the Data Holder and we will seek to act swiftly to satisfy your query. If we cannot help you can contact the the statutory body which oversees data protection law – www.ico.org.uk/concerns.
ACCESS TO PERSONAL INFORMATION
Guildford Lions Club tries to be as open as it can be in terms of giving people access to their personal information. Individuals can find out if we hold any personal information by making a ‘subject access request’ under the Data Protection Act 1998. If we do hold information about you we will:
give you a description of it;
◦ tell you why we are holding it;
◦ tell you who it could be disclosed to; and
• let you have a copy of the information in an intelligible form.
To make a request to Guildford Lions Club for any personal information we may hold you need to put the request in writing addressing it to our Compliance Officer, Guildford Lions Club, 4 Cheviot Drive, Fleet, Hampshire, GU51 2TF or please contact us via this link.
If you agree, we will try to deal with your request informally, for example by providing you with the specific information you need over the telephone.
If we do hold information about you, you can ask us to correct any mistakes by, once again, contacting the Compliance officer.
DISCLOSURE OF PERSONAL INFORMATION
In many circumstances we will not disclose personal data without consent. However when we investigate a complaint, for example, we will need to share personal information with the organisation concerned and with other relevant bodies. There are circumstances where we can pass on personal data without consent for example, to prevent and detect crime and to produce anonymised statistics.
LINKS TO OTHER WEBSITES
This privacy notice does not cover the links within this site linking to other websites. We encourage you to read the privacy statements on the other websites you visit.
CHANGES TO THIS PRIVACY NOTICE
We keep our privacy notice under regular review. This privacy notice was last updated on 19th June 2019.
HOW TO CONTACT US